Administrator
Salary: £25,210 – £29,042 pro-rata
Hours: 28 hours per week
Location: On-site – Edinburgh
Closing date: Wednesday 11 March 2026 at 11.30am
Advertised from 17 February 2026
Salary for 28 hours per week: £20,168 – £23,233
Working pattern: Monday – Thursday, 9am – 5pm
Purpose of the Role
The Administrator supports the smooth day-to-day running of The Welcoming Association and is often the first point of contact for service users, volunteers and visitors.
The role helps create a welcoming, safe and respectful environment, provides essential administrative and HR support to staff, and ensures that records, information and office systems are accurate, secure and well maintained.
The Administrator plays a key role in supporting service delivery, organisational efficiency, safeguarding, and the overall positive experience of people engaging with The Welcoming Association.
Location
The post holder will work from The Welcoming’s office at:
20/1 Westfield Avenue
Edinburgh
EH11 2TT
Additional Information
You must already be eligible to work in the UK to be employed by The Welcoming Association.
Equality, diversity and inclusion are at the heart of The Welcoming. We welcome applications from BAME applicants and from people with lived experience as refugees, or experience of working with refugees, asylum seekers and vulnerable adults.
Application Notes
Interested applicants are encouraged to contact The Welcoming Association’s CEO, Tesfu Gessesse, for an informal discussion:
📞 07495 902 144 (Monday – Friday, 9am – 5pm)
📧 [email protected]
Please complete and submit the online Equality and Diversity Monitoring form alongside your application.
This information helps The Welcoming understand who we are attracting to our organisation. It is used for monitoring purposes only, held anonymously, and will not be seen by those making selection decisions.
The closing date for this position is Wednesday 11 March 2026 at 11.30am.
Interviews will be held on Friday 27 March 2026.
Please note:
- We do not accept CVs.
- An application form is available for download below.
- Completed application forms must be submitted in Word format (not PDF).
- Please email applications to [email protected]
Apply – Downloads
You can also support our work by volunteering your time, partnering with us, or making a donation to help us continue welcoming New Scots and building inclusive communities across Edinburgh.
Please check out our Facebook and Instagram for future opportunities to work with us.
Commitment to Fair Work First
The Welcoming is run by a small and dedicated staff team. The passion, experience and skills of our staff ensure that The Welcoming can effectively support New Scots in Edinburgh.
We are committed to providing the best possible workplace for our staff by implementing the Scottish Government’s Fair Work First Strategy.
Generous Leave
We offer our staff 35 days of annual leave per year, pro rata.
Living Wage Employer
We are proud to be an official Living Wage Employer committed to paying a wage based on the real cost of living.
Real Living Wage
We pay the Real Living Wage, or above, to all staff. We never use zero-hour contracts.
Flexible Working
We recognise the importance of a healthy work-life balance by offering family-friendly leave and a range of flexible working options.
Employee Assistance Programme
We offer a free and confidential Employee Assistance Programme to support the physical and mental wellbeing of staff.
Inclusive Workplace
We strive to build a more inclusive workplace, through positive action in recruitment, training in EDI (Equality, Diversity and Inclusion) and a proactive EDI working group.
Empowering staff
We encourage staff to make their views heard through consultation, regular meetings and working groups. Staff are also encouraged to join a trade union if they wish to.
The development of our team is important to us, and we regularly offer opportunities for staff to learn and develop throughout the year.
As an aspiring organisation, we update our policies regularly. Hence, we will update our Fair Work Frist policy when we add relevant strategies and guidelines.
To see our current staff team structure visit our Meet the Team Structure page.
